Current Opportunities

Administrative Assistant, Property Management

GWL Realty Advisors is a leading Canadian real estate investment advisor providing comprehensive asset management, property management, development, portfolio management and specialized real estate advisory services to pension funds and institutional and retail clients. As a trusted real estate investment advisor, we are known for strong corporate governance, stewardship of clients’ assets and a commitment to outstanding customer service. We have earned and maintained the trust of our clients by helping them reach their investment goals. GWL Realty Advisors seeks to deliver strong returns for its investors in order to remain the trusted partner for real estate advice and services.

GWL Realty Advisors is a wholly-owned subsidiary of The Great-West Life Assurance Company.

At GWL Realty Advisors, trust, accountability and recognition are the cornerstones that have created our unique and rewarding high-performance culture.

Thank you for your interest in joining the GWL Realty Advisors team. Successful candidates whose skills and interests fit the opportunity will be contacted.

Reporting to the Senior Property Manager, this candidate will fill the full-time position of Administrative Assistant in Mississauga, ON. 

This position will provide confidential support for a property management team and will be responsible for a variety of tasks.

If this is your new role, you will:

• Complete tenant maintenance requests in a timely manner; take action on complaints if needed
• Coordinate Move-in/Move out inspections with tenants
• Communicate and/or sending out all tenant advisory notices
• Assist with the set up and maintenance of a computerized preventative maintenance program (ANGUS)
• Assist with budget preparation and reporting
• Perform various administrative duties including; typing, filing, expense reports, travel arrangements, etc 
• Be responsible for updating capital reports
• Assist property managers in the organization and follow-up on tenant renovations and improvements
• Develop and maintain an excellent line of communication among building operators, staff, management, contractors and tenants and other extern parties; maintaining excellent working relationships
• Assist in the preparation of formal leases, offers to lease and other documentation as required
• Prepare tendering and contract document
• Assist in due diligence of property acquisitions as needed
• Communicate any unusual operational issues to the appropriate Property Manager 
• Assist in setting up tenant functions and events
• Perform other duties as required

We are interested in meeting you if you: 

• Have post secondary education in related discipline with a minimum of two years experience working as an administrative assistant
• Are knowledgeable about the real estate industry
• Are proficient with Microsoft Office products (Word, Excel, PowerPoint and Outlook); knowledge of Realm Lease, Prospector and Dyna will be considered an asset

During our interview, we’ll ask you to tell us about your: 

• Ability to deal with confidential/sensitive issues using discretion
• Excellent problem solving, strong organizational, interpersonal and time management skills
• Exceptional  written and oral communication skills
• Proven analytical ability and  judgment skills; your flexible and adaptable natural ability to thrive in a dynamic work environment with tight deadlines and support a multi-person team; juggle many tasks simultaneously with a professional and service oriented attitude


Location:Mississauga, ON
Date Posted: 6/4/2014
Job Type: Permanent