Current Opportunities

Executive Assistant, Corporate Resources

GWL Realty Advisors is a leading Canadian real estate investment advisor providing comprehensive asset management, property management, development, portfolio management and specialized real estate advisory services to pension funds and institutional and retail clients. As a trusted real estate investment advisor, we are known for strong corporate governance, stewardship of clients’ assets and a commitment to outstanding customer service. We have earned and maintained the trust of our clients by helping them reach their investment goals. GWL Realty Advisors seeks to deliver strong returns for its investors in order to remain the trusted partner for real estate advice and services.

GWL Realty Advisors is a wholly-owned subsidiary of The Great-West Life Assurance Company.

At GWL Realty Advisors, trust, accountability and recognition are the cornerstones that have created our unique and rewarding high-performance culture.

Thank you for your interest in joining the GWL Realty Advisors team. Successful candidates whose skills and interests fit the opportunity will be contacted.

This is a great opportunity for a seasoned senior administrator looking to take the next step in his or her career by supporting a dynamic team!

This position provides administrative support with a high degree of accuracy, professionalism, discretion and judgment.

Reporting to the Vice President in the Toronto head office, the incumbent will support a team that includes: Human Resources, Sustainability and Marketing. The ideal candidate is highly organized with a keen eye for detail, is a self-starter and has a great service-oriented attitude.

If this is your new career, you will be responsible for:

General Administration: Prepares VP for all internal/external meetings, including research and documentation and presentation preparation; attend meetings as needed to assist with minutes and action items for follow up. Works closely with assigned VP to ensure that all projects are up-to-date; acts as communication conduit for VP with internal and external parties. Consistently exercises discretion in managing correspondence, information and all matters of confidentiality; photocopies, scans, answers phone and greets visitors at reception; processes invoices/expense reports in a timely manner and in accordance with accounting policies.

Calendar management and meeting logistics: coordinates daily calendar, appointments, boardroom bookings, off-site and on-site meetings, conference calls, social engagements, travel arrangements, catering, IT resources and other requirements in support of smooth and efficient meeting facilitation; obtains briefing materials for meetings and events from the appropriate sources.

Organization and file management: establishes and maintains both electronic and hard copy filing systems; supports the team’s filing and organizational needs.

Relationship management: acts as key liaison for the Vice President with internal and external professionals/employees, develops and maintains relationships with peer business executive administrative professionals, and others.

Human Resources processes: takes a leadership role in managing the new hire paperwork and engaging with new employees and acting as a first line resource to staff.

Other: performs various other duties as assigned including support for special projects.

We are interested in meeting you if you have:

• A Bachelor's degree or equivalent combination of education and experience; CHRP designation or Human Resources experience is considered an asset
• Five years experience in a senior level administrative position
• Advanced PC skills i.e. Word, Excel, Power Point and MS Outlook
• Demonstrated ability to work in a team environment where flexibility, keeping others informed and anticipating needs is essential
• Solid relationship building skills and the ability to interact professionally and confidently with various internal and external parties
• Expert level written and oral communication skills; bilingualism is considered an asset
• High standards of ethics and confidentiality to handle sensitive information

We’ll want to hear from you if you have:

• An established track record of supporting a high performance team including the ability to play a leadership role on projects and assignments
• Proven ability to  be a self-starter, self-motivated and able to work independently in a fast paced environment and successfully manage multiple priorities
• A resourceful, open minded, inquisitive attitude with a sense of humour
• Strong independent judgment skills


Location:Toronto, ON
Date Posted: 6/27/2014
Job Type: Permanent